Departures Report

The Departures Report allows you to enter search criteria and view the guests that are due to depart on a specific day.

The generated report shows the room number, room type, guest name, the date of check in, number of nights, room rate, the current folio balance, and the folio status. The totals section shows the number of rooms currently in-house departing (bedded), and the reserved rooms departing (bedded) (if any), with a final number of total departures.

The Departures Report may be generated in several ways throughout Skyware, including via the Full Menu and the Housekeeping Menu. It also appears in the standard set of Emergency Reports that may be generated for the Property, and a version is included in the Arrivals, Stayovers and Departures Report.

 

 

StatusFull Menu

Click the icon on the left for the Full menu.

Full Menu Icon

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

Full Menu Table

From the Status Section, select Departures Report.

Status Section of the Full Menu with Departures Report option selected

 

Quick Menu.

Quick Menu with Departures Report selected

 

Housekeeping Menu

Click on Housekeeping => in the Quick Menu.

Quick Menu with Housekeeping selected

This will display the Housekeeping Menu screen.

Housekeeping Menu

From the Housekeeping Menu 2 Section, select Departures.

Housekeeping Menu with Departures option selected

 

This will open the Departures Report screen.

Departures Report Screen

There are several sections to choose from for your options in the Report:

 

Departures Report screen Date section

This allows you to specify the date range you wish to see in the report. The default option is today's date in Skyware Systems.

Choose the From and To Date using either the drop-down menus for year, month and date, or click on the calender icon and choose the relevant date.

 

Departure Report screen Report options section

Choose which (ONE) option for the departures you want for this report from a choice of three:

Remaining, (those guests expected to check out that have NOT yet done so)

Actual (guests that have already checked out today) or

All.

The default option for display is Remaining.

 

The remaining options in this section may ALL be selected if desired.

Include Non-Bedded Rooms?: Check this box if you wish to have these included in the report.

Show Company and Group Names: Check this box if you wish to have these shown in the report.

Show Comments: Check this box if you wish to have these shown in the report.

Suppress Rate Information: Check this box if you DO NOT wish to have the rates shown in the report.

The default option is NONE selected.

 

Departure Report screen Sort options section

Choose which (ONE) Sort Option you want for this report. The default option is Alphabetical (Guest Name). You may choose to show:

Alphabetical (by guest name),

Room Number,

Building - Alphabetical (only guests in one building), or

Building - Room Number (only rooms in one building).

 

Departure Report Screen Other options section

You may choose to further refine the details in the report by choosing to specify only particular Room Types for display. The default options are to show ALL possibilities, but you may choose to show specific options from the drop-down menu.

 

Once you have made your selections for the Departures Report, you may choose how to have the Report generated.

Departure Report generation options

By default, the report is generated in PDF form and opens in a separate browser window. You can, instead, choose to have the Report generated to HTML by checking the Generate report to HTML for exporting checkbox to use in another program.

Otherwise, click the orange button Show Departures.

 

The Departures Report will open in a new page, with all your specified information displayed.

Departures Report example for printing

This page may be viewed online or printed for use at the Front Desk.

 

Date Updated March 24, 2021